Choosing a Management Software When Facility Planning
When facility planning, there are a variety of factors you need to consider, and not the least of which is the type of software you plan on using to help run the facility. The choice of a facility management software should be a carefully considered one. You need to make sure it has the essential features and that it’s secure. Today in the Sports Facilities Advisory blog, we’ll discuss what you should be looking for in your facility management software.
First and foremost, the software you use needs to have security measures in place, both for the protection of your facility and the protection of your customers. Since the clients are giving you their personal information to sign up for membership, you need to be able to ensure them that this information is protected from hackers. Review the security measures in place for the softwares you’re considering before moving forward in the decision making process.
Another important item you’ll need from your facility management software is scalability. It needs to be able to grow with your business. As you become more profitable, and as you take on more members, you may need to add to your facility. You may even open facilities in different locations. The software you use should be able to accommodate this. Implementing a new system is too arduous of a process to have to go through just because your business got too big for it to handle.
Security and scalability is extremely important, but not if the software itself doesn’t do what you need it to do. Here are some features you should look for during your facility planning phase.
- Membership System – Your software should have a robust system for keeping track of members, holding their information, billing them, and more. It should be easy for your employees to look up a member and quickly find what they need.
- Scheduling – Your facility will most likely be holding tournaments, leagues, and other events. Make sure your software has an intuitive scheduling system that can accommodate dense schedules.
- Payments – We already mentioned billing for members, but there’s more than just that. You need payments from teams, payments from people who are using your facility for a tournament, etc. If you have a snack bar or juice bar, your system should be able to take payments. It should also be able to compile all of this information into easy spreadsheets for your financial records and accounting.
This isn’t necessarily a comprehensive list of everything a facility management software should have, but it’s a good start. It also has hopefully given you an idea of how important picking the right one is during your facility planning phase.
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